Creating & Managing Checklist Templates

Modified on Thu, 17 Apr at 4:23 PM

This article will guide you through the benefits of using checklist templates, types of templates, and how to create and customise your own.

Checklist Templates

Checklists are powerful tools that can enhance productivity, streamline processes, and ensure important tasks aren’t overlooked. Whether you’re managing a project, planning an event, or simply organising your daily tasks, a checklist template can help you stay on track. 

Benefits of Using Checklist Templates

  1. Improved Organisation: Checklists help you structure your tasks and prioritize them effectively.
  2. Increased Accountability: When tasks are documented, it’s easier to track who is responsible for what.
  3. Enhanced Focus: A checklist allows you to focus on one task at a time, reducing overwhelm.
  4. Time Management: Checklists can help you estimate how long tasks will take and allocate your time more effectively.
  5. Reduced Stress: Having a clear outline of tasks can ease anxiety, as you know exactly what needs to be done.

Types of Checklist Templates

  1. Onboarding and Offboarding Checklists: Simple checklists for daily tasks and priorities.
  2. Project Checklists: Detailed templates for tracking the progress of specific projects.
  3. Event Planning Checklists: Comprehensive lists to ensure all aspects of an event are covered, from venue selection to guest lists.
  4. Maintenance Checklists: Templates for regular inspections and maintenance tasks in various settings, such as the office or warehouse.

Creating a Checklist Template

To begin configuring your Checklist Templates, you'll need to navigate to the Administration section and select Templates from the left-navigation menu:


Step 1: Adding a New Checklist Template

On the Checklist template view, select the (+) button to add a new checklist template.

Step 2: Edit Checklist Template details

Once you have been redirected, enter a Name for your checklist, choose the checklist type (see defining checklist types for more information on how to configure option).

Your checklist will need the following basic information:

  • Name
  • Type
  • Task(s)

Step 3: Adding Tasks to a Checklist Template

To add predefined tasks to your checklist, choose the Add New Task button:

Selecting Add New Task will bring up the following dialog:

Using the dropdown, select a task from the list:

Finally, click Add Task to apply this task to your checklist.

If you are adding a brand new task, choose the Create Task button:

To see further information on creating a checklist task, please visit the Creating Employee Tasks help article.

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