Unplanned Absence Reports

Modified on Thu, 17 Apr at 4:27 PM

The reports on unplanned employee absences can be accessed by clicking on the options under Unplanned Absence.

Absence Analysis
Absence Certification
Absence Headline
Absence Spells by Type
Absence Days by Type
Bradford Factor Scorecard
Cost by Month
Day of the Week Trends
Days Lost by Month
Length of Absence
Percentage Lost by Month

See the Using Reports article for details about how to change the options for your reports.

Absence Analysis

This Absence Analysis report is an amalgamation of several other reports with additional information available. This report contains:

Summary	Summary of the other tabs for each of the departments selected.
Days Lost	Number of days lost for the selected employee(s) on a month-by-month basis.
Spells	Number of spells of unplanned absence for the selected employee(s) on a month-by-month basis.
FTE Days Lost	Number of days lost for the selected employee(s) on a month-by-month basis adjusted for their working hours vs. a full-time employee (i.e. their Full-Time Equivalence).
Cost of Absence	Cost of absence for the selected employee(s) on a month-by-month basis.
Percentage Absence	Percentage of days lost due to unplanned absence for the selected employee(s) on a month-by-month basis.
Bradford Factor	The Bradford factor score for the selected employee(s) on a month-by-month basis.

You can change the data that is displayed on the graph by grouping the selection criteria by division, department or by all employees.

Start Date	The start date for this report, normally this report will include the next 12 months.
Report Type	The type of report to display “Monthly”, “Quarterly” or “Yearly”. Note: if yearly is selected then this report will show the start date’s year vs. the next year’s values.
Filter to Absence Type	Select an absence type to filter the results to.
Hide Employee Details	Will not show any employee rows, just the department ones. Note: this will hide the Bradford factor tab.
Graph Types	The graph type to display the results as (line or bar).
Display Hours	Displays the days lost in hours instead of days.
Show Working Durations	Adds an extra tab for working days which gives you the amount of working days each department and employee will be working during that period

Absence Certification

This report displays the breakdown of absence occurrences by the type of certification recorded:

Self-Certified
Uncertified
Medically Certified

Absence Headline

This Absence Headline report gives a high-level overview of staff absences and highlights Todays absence figures for your organisation.

Comparative statistics on the situation last month against the same time 12 months ago with an indication of increased or reduced absence.

The rolling 12-month summary also provides comparative statistics on the same period 12 months ago with an indication of increased or reduced absence.

The cost of absence statistics is based on the number of hours an employee is absent from work that has been recorded in the system and the hourly cost of the employee when they are absent. This hourly cost is configured in the employee profile record.

Absence Days by Type

This report displays the breakdown of the number of days that an employee has been absent, it is displayed by the type of absence and the total number of days taken.

Absence Spells by Type

This report displays the breakdown of the number of spells that an employee has been absent, it is displayed by the type of absence and the total number of spells taken.

Bradford Factor Scorecard

This report displays the Bradford factor for the employee(s) selected, this includes the number of days and spells that make up the Bradford factor.

The options for this report are shown below:

Start Date	Start date of this report
End Date	End date of this report. Note: The Bradford factor will always be a rolling 12 months based on this value.
Absence Filter	Absence type to filter these reports by
Day of Week Type	Option for the display type of the day of week report (Days of Week or Day One, see Day of Week Trends for more details)

Cost by Month

This report displays a breakdown of the cost of absence per month for the current year compared with the previous year (Note: if no cost of absence has been provided this report will show 0.

Day of Week Trends

This report displays the frequency of absence per day of the week or can be used to display just the day of week absence start on [Day One Analysis] (using the report options).

Days Lost by Month

This report displays the total number of absence days lost by month over the current year compared with the previous year.

Length of Absence

This report displays the total numbers of absence occurrences by the number of days an absence lasted categorised by size (1-2 days etc.), comparing the start year to the next year e.g. 2014-2015.

The options for this report are shown below.

OPTION	USAGE
START YEAR	The cover level(s) to display the status of in the report.
RESULTS DISPLAY	This option determines whether the report is showing days or spells.
FILTER TO ABSENCE TYPES	These options allow you to only show the results for set absence types.
GRAPH TYPES	This option allows you to specify the type of graph outputted by this report.

Percentage Lost by Month

This report is similar to Days Lost by Month Report but shows you the percentage of an employee's available time lost per month. Depending on your system’s configuration you may also have a Target Percentage available on this report. This target is taken from the system configuration (see administration guide), this can be manipulated while you are building the report by altering the value in the Target Percentage and clicking update; the graph will then update accordingly.

(Note: this will not update the system configuration).

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